Minutes of the Board of Finance meeting held on Tuesday, July 17, 2018 at 7:30 p.m. at the Old Lyme Memorial Town Hall.
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Present:~~~~~~~~~~Regular Members:~ Andrew Russell, H. P. Garvin, III,
David Kelsey, Janet Sturges,
Alternate Members:~ Adam S. Burrows, Anna Reiter
Bonnie A. Reemsnyder, ex-officio
Nicole Stajduhar, Finance Director
Absent:~~~~~~~~~~~ Regular Members:~ BJ Bernblum, David Woolley
~Alternate Members:~~Judith Read
Guest:
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Mr. Russell called the meeting to order at 7:30 p.m.
Mr. Russell noted that Mr. Bernblum and Mr. Woolley are absent this evening. Mr. Bernblum has requested that Mrs. Reiter vote for him in his absence. A motion was made by Mr. Kelsey, seconded by Mr. Garvin, to have Mr. Burrows vote for Mr. Woolley in his absence. Motion carried.
Minutes of June 13, 2018 Special Meeting
The minutes of the Special meeting of June 13th were reviewed.
There being no corrections noted, a motion was made by Mr. Kelsey, seconded by Mrs. Reiter, to approve the minutes, as written. Motion carried.
Minutes of June 19, 2018 Regular Meeting
The minutes of June 19th Regular meeting were reviewed.
There being no corrections noted, a motion was made by Mr. Kelsey, seconded by Mrs. Sturges, to approve the minutes, as written. Motion carried.
Financial Reports
Mrs. Stajduhar highlighted the June 2018 Financial Reports. Under Revenues, total tax collections of $68,000 were collected in property tax (100% budget collected – over by $279,000). Income that still needs to be billed to 3rd parties are Town Woods Park, Senior Center and Crossing Guard. Unliquidated Encumbrances still have to be recorded with carry-overs. Grants received $157,000 more than budgeted due to ECS and LOCIP funds.
The percentage of general government revenue budget not received to date is 99.41%.
Board of Finance Meeting July 17, 2018
Mrs. Stajduhar highlighted the Expenditures stating that under Selectman’s Office, Town Wide Communication is over by $2,700 due to banner pole wire repair. Departments that were over at June 30th year-end were Probate, the Board of Assessment Appeals, and, Recycling. Outstanding expense items include sick buyback, accounts payable run on July 21, 2018, carryovers, and, budget transfers. Under Capital, $26,000 Road Overlay (for Pond Road, Avenue F, and Avenue G).
The percentage of general government budget spent to date is 88.49%, however, does not include Capital and RSD#18.
June 2018 Preliminary Carryover: Mrs. Stajduhar stated that final carryovers will be discussed at the August meeting.
Hains Park Boathouse Budget: Mrs. Stajduhar stated that an unspent amount of $31,675 is available for the renovation of the bathhouse project.
Sound View Improvements: Mrs. Stajduhar reported that most of the expenses of this project are complete, and a few small bill are still expected to come in.
Old Business
Nothing to report.
New Business
Nothing to report.
Other Business
Nothing to report.
Selectman’s Report
Hains Park Improvements: Mrs. Reemsnyder stated that there is $30,000 remaining in the Hains Park Boathouse budget that can be used for bathroom renovations. She has spoken to the Parks and Recreation Chair and the Facilities Manager for ideas, and, to solicit quotes for the bathroom renovation project. She explained that there has been a well issue in the past which may need to be addressed with the design. She is hoping to proceed with the renovation going forward.
Board of Finance Meeting July 17, 2018
Upcoming Town Meeting: Mrs. Reemsnyder reported that a Special Town Meeting has been scheduled for Monday, July 23rd at 7:30 p.m. in the Meeting Room of the Memorial Town Hall. Items to consider and act upon is a proposal to appropriate $1.75 million towards the cost of the capital construction project being undertaken at the Old Lyme Phoebe Griffin Noyes Library, and, a proposed ordinance to amend the Harbor Management Plan to create a procedure for the Harbor Management Commission to recommend variances from the Harbor Use Zone Standard of the Plan to a state or local permitting authority acting on an application to conduct activities affecting the waters of Old Lyme.
Mid-summer Festival: The Mid-summer Festival is coming up the weekend of July 27th and 28th, with the fireworks scheduled for Saturday, July 28th.
Mile Creek Road Bridge Replacement: Mrs. Reemsnyder stated that the town made the deadline for applying for funds for the Mile Creek Road bridge replacement and the work is scheduled for the summer of 2019.
Facilities Management Report: Mrs. Reemsnyder stated that Facilities Manager, Phil Parcak, is working on a list of ongoing projects and will report in the near future.
Hall Road Improvements: Mrs. Reemsnyder stated that there will be a Community meeting at the Lyme-Old Lyme Middle School at 6:30 p.m. next Wednesday, July 25th. From feedback at community meetings, and, at the recommendation of the Halls Road Improvement Committee, Old Lyme has retained the Yale Urban Design Workshop (YUDW) to help develop a proposed master plan for the area along Halls Road. In addition, the Connecticut Economic Resource Center (CERC: a non-profit government/business joint effort) has offered to help collect economic and market data in support of the planning process. At the Community meeting, YUDW and CERC will be introduced and group break-out sessions will follow to allow discussion among attendees and presenters. The presenters will
describe what they can do, as well as find out what we hope to accomplish.
WPCA Soundview Project: Mrs. Reemsnyder reported that she received edits to the pump station lease agreement on July 6th and it was reviewed by July10th. Changes have been accepted from attorneys and sent to the beaches for their review on July 11th. She has not heard back from the beach representatives yet; therefore, it was not possible to include the matter in next Monday’s Town Meeting. She anticipates having a public hearing in August with a Special Town Meeting to approve late in August.
Solid Waste/Recycling Contract: Mrs. Reemsnyder stated that she has the bones of the RFP which she has to finalize and get a draft to committee members. She is hoping to have the RFP ready for publication in the very near future.
Solar on the Landfill: The terms of the solar lease on the landfill is being worked on. This item will need a public hearing before going to a Town Meeting.
Board of Finance Meeting July 17, 2018
Historic Survey Committee: Mrs. Reemsnyder stated that Old Lyme received a $30,000 grant to do a historic survey of old buildings outside the historic district. A closed RFP was sent out to “approved” historians, one submission for a company, and are awaiting further instruction from SHPO. The next step is to interview the company and hope that they will be chosen to complete the survey.
School Resource Officer: Mrs. Reemsnyder stated that she has a meeting with School Superintendent, Ian Neviaser, to discuss an SRO position for the school. The town has to look at the budgeting of this officer and then get reimbursed by the school.
CT Computers: Mrs. Reemsnyder reported that the Town has contracted with Connecticut Computer Service, Inc., ($28,000/year) to provide support computer services for town computers 24 hours a day. They will provide security, monitoring, back up, and offers a dedicated ‘help desk’ during working hours. Caliber Computer (Charlie Delinks) has been working closely with the company to facilitate an easy transition and has agreed to continue working with the Town on a number of special projects.
CT Partnership: Mrs. Reemsnyder reported that the Town went with CT Partnership for the health insurance for Town employees.
Thank you Notes: Mrs. Reemsnyder commented that she has received many thank you notes from the various outreach and outside agencies that the Town supports thanking the Town for their assistance and support throughout the year.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, August 21, 2018 at 7:30 p.m. in the Town Hall Meeting Hall.
A motion was then made by Mrs. Sturges, seconded by Mr. Kelsey, to adjourn the meeting at 8:10 p.m. Motion carried.
Respectfully Submitted,
Michele E. Hayes
Secretary
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